POWER OF ATTORNEY:
The principal will furnish us with a power of Attorney duly authorizing it to carry on the supply of Nepalese Manpower, including meeting up all the necessary formalities as regards to passports, visa from respective Embassies, Medical Check-up etc. which are directly connected with the trade. The power of Attorney must be attested by the Nepal Embassy existing in the country of employment and endorsed by its Chamber of Commerce & Industry/ Ministry of Foreign Affairs.
CONSULAR LETTER:
The Principal will issue Letter of Authority in favour of the agent addressed to the Consulate General of the concerned Embassy in Nepal intimating him that we are appointed as their Manpower Recruiting Agent which is fully authorized to deal with all visa matters, submission and delivery, with the said Embassy, mentioning the visa number and the date of issue etc. in the letter.
VISA ADVICE:
The Visa Advice, also duly endorsed and attested as stated above should reach the concerned Embassy, a photocopy of which should simultaneously reach us for its presentation to the concerned Embassy.
DEMAND LETTER:
The Principal will formally issue Demand Letter in favour of our company in which following should clearly be stated: the job categories, number of workers required category-wish, monthly salaries stating name of currency, period of contract and other amenities for workers at site such as Food, Medical Treatment and Accommodation, which in most cases, are provided free of cost or alternatively allowance payable in lieu thereof. This Demand Letter must be duly endorsed by the Ministry of Foreign Affairs by the Embassy of the People’s Republic of Nepal existing in the country of employment.
Saudi Arabia Visa Process
The Visa Processing for the Kingdom of Saudi Arabia is different from other Middle East countries. The stepwise process for the recruitment in Saudi Arabia is given below:
- Employers provide us electronic-wakala (E-wakala) as well as 5 legal documents in specified format, after getting attestations from Chamber of Commerce & Foreign Affairs Ministry (MOFA) of Saudi Arabia.
- Selection of the candidates by the company representatives or by our own HR experts as per the demand.
- Acquire the MOFA number of each candidate from the website of Saudi Government (Genx Associate has been authorized and provided with the username and the password to log on to the authorized Visa Application link : www.enjazit.com.sa).
- After MOFA, candidates undergo Medical process to GAMCA Nepal & its accredited medical centers (Permitted/authorized by GCC Nations as well as Nepal Government). It takes about 3 working days to get medical reports.
- Medical Fit Reports, Original Passports, E-Wakal & other related documents are submitted to Saudi Embassy Consulate Section in Dhaka, Bangladesh for their visa endorsement. In near future Embassy of Saudi Arabia will be residing in Nepal with its full operations. Then after visa applications will be made directly in Consulate Section of Saudi Embassy in Nepal.
Malaysia Visa Process
The Visa Processing for the Malaysia is different from other countries. The stepwise process for the recruitment in Malaysia is given below:
Employer provide us Demand Letter. (Notary Public after Nepal Embassy Verification from Kuala Lumpur) Selection of the candidates by the company representatives or by own HR experts as per the demand.
- Bio-matric.
- Visa Process.
- Calling Visa.
- Taxation, (Welfare funds).
- Final Approval.
- Ticketing.
- Departure.
Visa Processing Steps
Pre Selection
The pre selection process involves advertisement in local mass media in order to inform potential applicants about the job. Some applications we draw from our existing data bank. The pre-selection is done by our company management assessing the capability/competency of the individuals so as to meet employer expectation.
Final Selection
In general, final selection is made among those selected in preliminary stage, through direct interview taken by the Employer Company or its representative. It comprises of oral as well as practical trade test. Many companies authorize our agency to do final selection on their behalf. Sometimes skype interview is also conducted in employer’s consent.
Trade Test
Trade test are conducted by competent testing board and committee consisting of professionals, experts and instructors at the concern’s Trade Test Centers.
Medical Checkup
A medical board, including psychiatrists, conducts check-up of selected candidates. Candidates are sent to the doctor/ hospital/clinic nominated by the embassy of the respective country which is approved by the Nepal Government medical board as advised by the employer, for the examination.
Documentations
We assume the responsibility of accumulating necessary documentations of medically fit candidates. Required documents are passport, photographs and related certificates so as to meet their job specifications. We merely do not gather documents, but try to check the authenticity of these documents to our best.
Applications & receipt of Visa
Selected candidates visa application is made in the respective Embassy as authorized by the Employer. The process varies country to country. Upon receipt of visa, we initiate departure procedures of the workers.
Department of Labor/Protector of Emigrant processing
- Once upon receiving visa from the Employer Company, we get candidates to do mandatory insurance amounting to Nepalese Rupees 600000 by paying required insurance premium amount under Foreign Employment Insurance Scheme.
- We apply for Department of Labour approval, which takes about 4 working days to get final approval from there.
ORIENTATION
After getting confirmed joining ticket from the employer, before deployment, candidates attend orientation class conducted by our company management. It is most prominent factor for the Employee to know the working condition, political condition, climatic condition, socio-cultural values, rules and regulation of their destination country for their adaptability towards work. So the orientation program is held to give them necessary information based on the recruitment. The orientation directs them to maintain good circumstance and motivates them to their duties and responsibilities.
Deployment
Total deployment period would be 30-45 working days in maximum driven by visa quantity and both parties consent. Once we get final approval from concerned authorities we request the Employer to provide joining ticket for the earliest available date.
Guarantee
When we recruit workers to our clients, upon the provisional period we guarantee for worker’s
- Medical Fitness
- Readiness to do assigned duties
- Proficient to the assigned job.
Follow Up
Our responsibility does not end on deployment of workers. We make sure workers properly joined the company, started work, get salary and other facilities as specified in agreement paper, which was signed/consented by workers before departure & the most important things, their performance meets the Employer’s expectation as well.
